Title:                Portfolio Administrator

Our client is an independent discretionary portfolio management firm based in Montreal managing investment portfolios for high-net-worth private clients and institutional clients such as foundations.

Our client is looking for someone hardworking, honest, organized, and detail-oriented, ready to join a small but growing firm. The ideal candidate can work well on their own, but also collaborate with colleagues when needed. The incumbent must be comfortable working in a small, fast-paced, entrepreneurial environment where his/her efforts and direct contribution in the success of the firm are recognized and rewarded.

Responsibilities:

Portfolio Administration 60%

• Liaise with broker-dealers and submit investment allocations to custodians
• Prepare monthly, quarterly, and annual reports and ad hoc for clients
• Review daily reconciliations and run daily reports
• Assist the portfolio management team for various requests (reports, research, etc.)
• Review book values and other portfolio data
• Help prepare tax packages

Client Services 20%

• Assist the client services team with client information updates
• Take requests from clients and assist client services as required
• Help manage client documentation, reports, etc…

Office & Other 20%

• Assist Compliance and Operations teams when required (data collection, finding information, etc.)
• Answer phones, greet guests, handle incoming & outgoing correspondence
• Organize files, archive documents, compose letters and translate text
• Various office management tasks
• Help with special projects

Qualifications

• Undergraduate degree or diploma (preferably in a business focused program)
• Knowledge of basic financial instruments (equities and fixed income) or willingness to learn more about investment asset management.
• Experience working in a similar firm (size and industry)
• Proficiency in Microsoft programs (Outlook, Excel, Word, etc.) and willingness to learn new software
• Comfortable with math, formulas, and equations
• Understanding of basic documentation such as contracts and forms
• Strong Interpersonal skills
• Detail Oriented
• Bilingual (oral and written French and English)

Title:                Senior Analyst, Compliance

Our client manages over $100 billion in assets comprised of general funds, segregated funds, mutual funds and external client accounts.

The compliance team collaborates with portfolio managers and leadership to ensure that activities comply with securities regulations as well as internal policies and procedures.

Reporting to the Chief Compliance Officer, your role will involve:

• Assisting the team in ensuring that portfolios remain compliant with regulations and investment policies;
• Collaborating on coding and maintaining investment constraints in Bloomberg;
• Performing pre-trade and post-trade analysis;
• Participating in the development of tools and analysis reports;
• Contributing to the enhancement of operational process efficiency;
• Participating in the preparation of internal analyses, notes, and reports;
• Completing and submitting various reports to regulatory authorities;
• Contributing to the writing and implementation of new compliance policies and procedures;
• Collaborating in the review and approval of advertising materials in accordance with regulatory requirements in the investment sector;
• Participating in monitoring employees' activities on social media in accordance with applicable regulatory requirements;
• Contributing to the creation and deployment of training on regulations and the compliance program;
• Participating in the execution of compliance tests and controls.

Requirements:

• Minimum of 5 years of relevant experience in a similar position;
• CSI courses or other courses in the Investment industry, an asset;
• Knowledge of Bloomberg and compliance modules (CMGR, VMGR) or any other similar system, an asset;
• Good knowledge of the financial industry, products, and understanding of the roles of different players in the industry (broker, portfolio manager, investment fund manager, custodian);
• Good knowledge of securities regulations;
• Strong proficiency in computer tools and software;
• Excellent language skills in French and English, both oral and written, due to frequent interactions with English and French-speaking colleagues or internal partners across Canada;
• Exceptional attention to detail and analytical skills to ensure the accuracy of deliverables;
• Motivated, independent, and proactive in managing workload and professional development;
• Strong communication and interpersonal skills, with the ability to interact professionally at all levels;
• Process improvement skills and creativity in seeking innovative solutions;
• Team player and motivated to help the team meet deadlines;
• Strong organizational skills and the ability to prioritize work and meet multiple deadlines in a fast-paced environment.