Senior Compliance Officer

Montreal or Ontario (Remote – on site a few times per month only)

About the Firm

Our client is a premier independent Canadian wealth management firm trusted by high-net-worth families across the country to manage their investment portfolios on a discretionary basis and deliver comprehensive financial advice. The organization provides financial planning, tax, and estate services alongside investment management through a CIRO-member broker dealer.

The firm’s culture is built on doing what’s right for clients, evidence-based decision-making, personal accountability, innovation, and humility. Continuous learning and an unwavering commitment to client experience are at the core of everything they do.

Role Overview

The firm is seeking a Senior Compliance Officer to join a dynamic, collaborative team dedicated to maintaining the highest standards of regulatory compliance. Reporting directly to the Chief Compliance Officer (CCO), you will take on a key role in the daily operations of the compliance program—providing oversight, analysis, and execution of core compliance functions across the firm.

This is an exciting opportunity for an experienced compliance professional to contribute to the integrity of the firm’s operations while taking a lead role in monitoring regulatory developments, supporting audits, and guiding the evolution of compliance processes. You will work closely with the CCO to ensure the firm’s activities align with regulatory expectations and internal policies.

This is a hybrid position. Ideally, the candidate is based in Ontario or Montreal, with a requirement to be present at one of these offices a few times per month.

Key Responsibilities

Daily

• Review and approve client risk ratings (Enhanced Due Diligence)
• Process trade error corrections as required
• Review and approve post-trade daily trading and bookkeeping reports for all non-managed and managed accounts
• Approve new client account openings and KYC updates

Monthly

• Provide oversight over recurring monthly processes to ensure timely and accurate completion
• Monitor firm activities to ensure compliance with internal policies and procedures
• Handle UN monthly reporting submissions

Quarterly

• Prepare and review the quarterly due diligence audit for distribution to the advisory teams
• Prepare and review various regulatory reports on a quarterly basis

As Required

• Track and submit continuing education credits for all CIRO-registered employees
• Create and manage NRD submissions for registrants
• Coordinate annual attestations and AML course completion follow-ups
• Monitor ongoing regulatory developments and changes (CSA, CIRO, FINTRAC, IRS), analyze their impact on firm policies, and recommend appropriate updates to the CCO
• Support compliance audits conducted by regulatory agencies and external auditors
• Assist with periodic training on regulatory changes, firm policies and procedures, and AML regulations
• Participate in projects and special initiatives as required
• Once the Investment Dealer Supervisor Course is completed and CIRO approval is obtained, assist with the review and approval of social media and external content

Qualifications & Skills

• Minimum of 5 years of relevant experience in the securities industry within a CIRO-regulated firm
• Must hold the Portfolio Manager designation (in good standing with CIRO), or hold the CIM® designation with at least two years of relevant investment management experience acceptable to CIRO, or already possess the Supervisor for Managed Accounts category with CIRO
• Must successfully complete the Investment Dealer Supervisor Course within the first 4 months of employment
• Proven experience participating in regulatory audits (CIRO, OSC)
• Advanced proficiency with Microsoft Office applications, particularly Excel (VLOOKUP, pivot tables), Word, and SharePoint
• Strong knowledge of CIRO procedures and legal requirements, including FINTRAC and CSA regulations
• French is an asset

Ideal Candidate Profile

• Highly organized and analytical with exceptional attention to detail in identifying and mitigating compliance risks
• Upholds the highest professional and ethical standards
• Thrives in a role with variety, evolving responsibilities, and an entrepreneurial pace
• Open, collaborative, and an excellent team player
• Clear and effective communicator with a strong client service orientation
• Self-motivated and proactive—takes initiative without waiting to be asked
• Adaptable and comfortable in a growing organizational environment

Specialist, Corporate Accounting and Financial Reporting

Montreal, QC

About the Firm

Our client is a well-established institutional investment management organization based in Montreal, responsible for managing one of the largest single-employer defined benefit pension funds in Canada. With a proven track record spanning over five decades and approximately $18 billion in assets under management, the organization takes a predominantly in-house approach to portfolio management across a broad range of asset classes.

The culture is agile, forward-thinking, collaborative, and risk-conscious. Employees operate in a flexible, inclusive environment with meaningful opportunities for professional growth, continuous learning, and career development.

Role Overview

The organization is seeking a Specialist to join its Corporate Accounting and Financial Reporting team. This is a senior-level individual contributor role with oversight responsibilities. You will ensure the accurate accounting and financial reporting of both investment and non-investment activities for the pension plans and their subsidiaries.

You will serve as a subject matter expert in ensuring the integrity, quality, and timeliness of financial information tied to complex investment activities—including public and private investments, derivatives, and hedge funds. You will collaborate closely with stakeholders across the organization and take ownership of regulatory, audit, and compliance requirements.

This is an ideal opportunity for an experienced accounting professional who thrives in a sophisticated investment environment, brings a strong analytical mindset, and is driven to continuously strengthen processes and controls.

Core Responsibilities

• Oversee the accurate, complete, and timely accounting and reporting of publicly traded and private investments, derivative instruments, and hedge fund holdings
• Supervise and review daily, monthly, quarterly, and year-end financial reporting, including investment-related note disclosures and subsidiary financial statements
• Guarantee that all investment activities are properly captured and reflected in the official book of records
• Review reconciliations performed by the team, ensuring discrepancies are thoroughly investigated and resolved
• Maintain deep expertise in private investment structures and their reporting requirements, keeping all supporting documentation current and accurate
• Review and quality-check documentation prepared for interim and year-end external audits
• Oversee regulatory, tax, and compliance reporting obligations, ensuring accuracy and adherence to deadlines
• Develop, document, and maintain accounting procedures that support operational consistency and best practices
• Drive continuous improvement by identifying opportunities to strengthen processes, internal controls, and reporting quality
• Lead workstreams within departmental initiatives and special projects
• Provide coverage and support to other team members as required

Specialized Knowledge & Skills

• Comprehensive and current knowledge of accounting and auditing frameworks (ASPP, ASPE, IFRS, and COSO)
• Deep understanding of derivative products and private asset structures is essential
• Proven ability to investigate complex accounting and financial issues and resolve discrepancies with minimal supervision
• Track record of identifying and implementing improvements to accounting processes and internal controls
• Strong analytical and problem-solving capabilities with the ability to identify inconsistencies and recommend effective solutions
• Proficient in Microsoft 365 applications (Word, Outlook, Teams)
• Advanced Excel skills are required
• Working knowledge of Bloomberg is required
• Experience with SAGE 300 is considered an asset
• Familiarity with tools such as Sigma, Python, SQL, or Tableau is considered an asset

Experience

• Minimum of seven years of investment accounting or investment finance experience within the financial services industry
• Strong working knowledge of SimCorp Dimension and/or a comparable investment accounting platform
• Demonstrated experience overseeing financial reporting cycles and reviewing the work of other team members

Education & Credentials

• Bachelor’s degree in Accounting
• CPA designation is required
• Canadian Securities Course (CSC®) is considered an asset
• Derivatives Securities Course is considered an asset
• A minor in Finance and/or Business Technology is considered an asset

Language Requirements

Bilingual proficiency in French and English (spoken and written) is required.

Desirable Skills & Attributes

• Strong analytical mindset with meticulous attention to detail and accuracy
• Ability to manage multiple competing priorities with a high degree of autonomy and accountability
• Strong work ethic, personal integrity, and collaborative interpersonal skills
• Motivated by continuous improvement and comfortable taking ownership in a dynamic, evolving environment

Client Service Administrator

Remote / Hybrid

About the Firm

Our client is a premier independent Canadian wealth management firm trusted by high-net-worth families across the country to manage their investment portfolios on a discretionary basis and provide comprehensive financial advice. The organization delivers financial planning, tax, and estate services alongside investment management through a CIRO-member broker dealer, with a team of over 100 employees and nearly 30 years of proven results.

The firm’s culture is built on doing what’s right for clients, evidence-based decision-making, personal accountability, innovation, and humility. Continuous learning and an unwavering commitment to client experience are at the core of everything they do.

Role Overview

This is a key role sitting at the intersection of client service, investment operations, and administrative support. As a Client Service Administrator, you will play a vital part in supporting financial advisors by managing the day-to-day operational and administrative tasks required to onboard, maintain, and service client accounts. You’ll ensure the smooth processing of documentation, contribute to regulatory compliance, and deliver a professional, timely, and accurate client experience.

The position offers hands-on exposure to all aspects of client service and investment operations, making it ideal for someone with industry experience looking to grow.

Core Responsibilities

Client Operations & Service

• Manage the full client onboarding lifecycle including account openings, KYC updates, asset transfers, and portal activation
• Coordinate with compliance and operations teams to ensure all procedures are current and properly followed
• Process client service requests such as wire transfers, letters of direction, cheque requests, and address changes
• Track and follow up on account transfers to ensure timely and accurate completion
• Respond to statement and report requests from clients and their external accountants
• Prepare monthly and quarterly reporting packages for key client relationships
• Investigate and resolve operational and compliance-related inquiries using internal tools and escalation channels

Portfolio & Account Management

• Conduct periodic audits of registered accounts to ensure ongoing regulatory compliance
• Update CRA contribution limits for TFSA and RESP accounts
• Review and maintain high-interest savings account listings

Client Relationship Management

• Plan and execute systematic client outreach campaigns (e.g., RRSP season, CPP eligibility milestones)
• Maintain and update CRM systems and client contact databases
• Communicate directly with clients regarding operational, documentation, and service-related matters
• Schedule and prioritize client meetings based on established criteria and advisor preferences
• Prepare pre-meeting documentation and checklists to support advisor meetings

Administrative Support

• Prepare comprehensive annual tax packages for clients
• Maintain well-organized client files and documentation across all systems
• Set follow-up reminders and manage internal task workflows to ensure nothing falls through the cracks
• Participate in regular team meetings to share updates, discuss process improvements, and align on priorities

Qualifications

• Experience in the investment industry with a solid understanding of registered accounts, tax implications, and regulatory requirements
• Administrative experience at a CIRO-member dealer is considered a strong asset
• Proficiency with CRM systems and investment platforms is expected
• Strong working knowledge of Microsoft Office is required
• Familiarity with NBIN (National Bank Independent Network) is an asset
• Securities licensing or completion of required exams (CSC, CPH) is an asset
• Genuine interest in developing toward an investment advisory career path
• Excellent client communication skills with a sharp eye for detail and accuracy
• Ability to communicate openly and collaboratively with team members

Investment Advisor Associate

Toronto, ON

About the Firm

Our client is one of Canada’s leading independent investment dealers, providing a comprehensive suite of investment products and personalized advisory services to individuals and families seeking tailored wealth management solutions. The firm is built on a collaborative culture that emphasizes integrity, professional development, and a client-first philosophy.

Role Overview

The Investment Advisor Associate will serve as a vital member of a high-performing advisory team focused on supporting clients’ financial well-being and delivering an exceptional standard of service. This role calls for an energetic, entrepreneurial investment professional with sharp attention to detail, a positive attitude, and a proactive approach to client engagement.

As someone who will interact directly with clients on a regular basis, strong interpersonal and communication skills are essential. The ability to operate independently while contributing meaningfully within a collaborative team setting is critical to success.

Core Responsibilities

Relationship Management

• Deliver an outstanding client experience by anticipating needs, responding to inquiries proactively, and building strong, trust-based relationships over time
• Provide timely, high-quality service across all communication channels—phone, email, written correspondence, and face-to-face meetings
• Actively identify and pursue new business opportunities through consistent prospecting and relationship-building efforts

Investment Management

• Partner with the lead advisor to manage both fee-based and commission-based investment portfolios
• Prepare and present investment policy statements, portfolio evaluations, client review commentaries, and investment proposals
• Construct, monitor, and rebalance tailored investment portfolios in line with client objectives and regulatory requirements
• Support research and analysis efforts, contributing to asset allocation decisions and investment product selection
• Execute trades accurately and efficiently in accordance with client strategy and compliance guidelines
• Collaborate with the broader team to ensure client portfolios remain aligned with their financial plans and evolving circumstances
• Maintain the highest standards of integrity, professionalism, objectivity, and expertise in all client interactions

Knowledge, Skills & Abilities

• Solid understanding of core investment concepts, practices, and procedures within the securities industry
• Strong knowledge of financial markets and products, including equities, fixed income, mutual funds, ETFs, and GICs
• Analytical mindset with the ability to synthesize data and contribute to investment decision-making
• Energetic, ambitious, and outgoing—comfortable engaging with high-net-worth clients and building lasting relationships
• Client-centered approach, consistently placing clients’ interests at the forefront
• Ability to identify business development opportunities and act on them proactively
• Advanced proficiency in Microsoft Office, particularly Excel
• Familiarity with industry tools such as Dataphile, FactSet, Morningstar, and Croesus is an asset
• Marketing experience is considered a plus
• Professional discretion and tact in handling confidential and sensitive client information
• Equally effective working independently or as part of a collaborative team

Qualifications

• University degree with exposure to finance or a related discipline
• 2–5 years of experience in the investment and/or financial services industry
• Hands-on experience managing investment products such as equities, bonds, mutual funds, ETFs, and GICs
• Exceptional interpersonal and relationship management skills

Licensing & Certifications

• CIRO-licensed (required)
• CIM and/or CFP designations are considered strong assets

Compensation & Benefits

The firm offers a competitive compensation and benefits package including health benefits, an RRSP matching program, an employee stock purchase plan, paid time off, volunteer days, discretionary bonuses, tuition reimbursement, and more. Internal promotion and community involvement are actively supported.

Core Values & Expectations

Associates at every level are encouraged to:

• Invest in their professional growth and inspire those around them to do the same
• Collaborate across teams to drive meaningful outcomes
• Make decisive, client-centered choices with a practical mindset
• Hold themselves and their peers accountable for delivering impactful results
• Play an active role in the firm’s continued evolution and improvement

Client Services Associate

Montreal West Island, QC

About the Firm

Our client is a well-established, independent wealth management firm based in Montreal’s West Island, serving high-net-worth Canadian professionals, executives, entrepreneurs, and retirees. The firm delivers integrated solutions encompassing discretionary portfolio management, financial planning, and tax advisory services.

With over 25 years in business and an exceptional client retention rate, the firm has built its reputation on a personalized, client-first approach. The team manages long-term investment and retirement strategies for approximately 350 client families nationwide.

This is a collaborative, close-knit environment with a family-oriented culture—ideal for someone looking for a stable, long-term role where they can become a valued and trusted member of the team. The office offers a professional setting with on-site parking and convenient access to transit and local amenities.

Role Overview

This position was created to support the firm’s evolving business strategy and its continued commitment to delivering an outstanding client experience. As a Client Services Associate, you will provide day-to-day administrative and operational support to the advisory team while ensuring exceptional service to clients.

The role is well suited for someone with experience in wealth management or financial services who brings strong organizational skills, attention to detail, and a genuine commitment to client care.

Core Responsibilities

• Deliver consistent, high-quality client service and operational support across investment accounts on a daily basis
• Coordinate the account opening and onboarding process, including preparing documentation, tracking asset transfers, and following up on outstanding items
• Manage electronic signing platform workflows end-to-end, from initiation through completion, and escalate issues as needed
• Maintain accurate and current client records within the firm’s CRM system
• Review and reconcile daily client activity reports, identifying and flagging discrepancies for further investigation
• Handle routine client inquiries professionally and promptly, escalating more complex matters to the appropriate team members
• Coordinate client communications and follow-ups to ensure requests are resolved in a timely manner
• Assist clients with access to custodian and portfolio management platforms, troubleshooting and escalating technical issues when required
• Act as a liaison with custodians on administrative and operational requests
• Ensure all activities comply with internal procedures, regulatory requirements, and applicable compliance standards
• Provide general administrative and operational support to the broader advisory and operations teams as needed

Qualifications

• 2–5 years of relevant experience in financial administration or client service within the wealth management industry; experience at a portfolio management firm is a strong asset
• Post-secondary diploma or degree, or an equivalent combination of education and hands-on industry experience
• Familiarity with investment account types and workflows within a wealth management setting is an asset
• Exceptional client service skills with strong attention to detail, follow-through, and organizational ability
• Excellent verbal and written communication skills with the ability to build and maintain strong relationships
• A proactive, resourceful problem-solver who listens carefully and responds effectively to both client and team needs
• Proficient with Microsoft Office (Excel, Word), web-based tools, and CRM or client database systems
• Fully bilingual in English and French (written and spoken) is required

Compensation & Benefits

• Excellent base salary, based on experience and qualifications
• Competitive bonus opportunity
• Comprehensive benefits package
• Retirement savings support
• Paid time off
• Team and company events