Job title: Portfolio Administrator
Job type: Permanent
Emp type: Full-time
Industry: Financial Services
Functional Expertise: Banking & Financial Services
Skills: Settlements Reconciliations Custodian Administrator
Salary type: Annual
Salary: Negotiable
Location: Montreal Downtown Office
Job published: 07/25/2024
Job ID: 32718

Job Description

Title:                Portfolio Administrator

Location:         Montreal

 

Our client is an independent discretionary portfolio management firm based in Montreal managing investment portfolios for high-net-worth private clients and institutional clients such as foundations.

Our client is looking for someone hardworking, honest, organized, and detail-oriented, ready to join a small but growing firm. The ideal candidate can work well on their own, but also collaborate with colleagues when needed. The incumbent must be comfortable working in a small, fast-paced, entrepreneurial environment where his/her efforts and direct contribution in the success of the firm are recognized and rewarded.

Responsibilities:

Portfolio Administration 70%

  • Liaise with broker-dealers and submit investment allocations to custodians
  • Prepare monthly, quarterly, and annual reports and ad hoc for clients
  • Review daily reconciliations and run daily reports
  • Assist the portfolio management team for various requests (reports, research, etc.)
  • Review book values and other portfolio data
  • Help prepare tax packages

Client Services 20%

  • Assist the client services team with client information updates
  • Take requests from clients and assist client services as required
  • Help manage client documentation, reports, etc…

Office & Other 10%

  • Assist Compliance and Operations teams when required (data collection, finding information, etc.)
  • Answer phones, greet guests, handle incoming & outgoing correspondence
  • Organize files, archive documents, compose letters and translate text
  • Various office management tasks
  • Help with special projects

Qualifications

  • Undergraduate degree or diploma (preferably in a business focused program)
  • Knowledge of basic financial instruments (equities and fixed income) or willingness to learn more about investment asset management.
  • Experience working in a similar firm (size and industry)
  • Proficiency in Microsoft programs (Outlook, Excel, Word, etc.) and willingness to learn new software
  • Comfortable with math, formulas, and equations
  • Understanding of basic documentation such as contracts and forms
  • Strong Interpersonal skills
  • Detail Oriented
  • Bilingual (oral and written French and English)